Ebbon-Dacs Privacy policy, Cookie notice, Terms and Conditions & Tax Strategy


Last updated [24th May 2018]

1. Do we use ‘cookies’?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognise your browser and capture and remember certain information. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We use cookies to compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.

If you turn cookies off, some of the features that make your site experience more efficient may not function properly.

2. Google
Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users: https://support.google.com/adwordspolicy/answer/1316548?hl=en

We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.

Opting out:
Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

Privacy Policy

Last updated [24th May 2018]

Ebbon-Dacs Ltd (“Ebbon-Dacs Ltd”, “we”, “us”, or “our” as the context dictates) is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding personal data and how we will treat it.

This policy (together with our website terms of use and any other documents referred to in it), applies to your use of the http://www.ebbon-dacs.com website (Website);

By visiting the Website you are accepting to the practices described in this policy.

1. What personal data do we collect?
The type of information we collect from you will depend upon the type of interaction you have with us. Broadly speaking, the types of personal data that we collect may include:

  • personal data that you provide by completing forms on the Website
  • information contained in communications you send to us, for example when you report a problem or to submit queries, concerns or comments regarding the Website or its content

2. How do we collect personal data?
We may collect personal data from you in a variety of ways, including when you visit our Website and any other webpage that we own and manage.

We also collect information automatically when you navigate through the Website. Information collected automatically may include usage details, geo-location data, IP addresses and information collected through cookies, and other tracking technologies (which may not be information which identifies you). For more information on our use of these technologies, see our Cookie Policy.

3. How do we use personal data?
We use information we collect relating to you for the purposes of our legitimate interests as follows:

  • to ensure that content from this Website is presented in the most effective manner for you and for your computer;
  • to administer this Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • to improve this Website to ensure that content is presented in the most effective manner for you and for your computer;
  • as part of our efforts to keep this Website safe and secure;
  • to conduct our internal business and management processes, for example accounting or auditing purposes; and
  • for any other purposes that you would reasonably expect

4. Do we share personal data with third parties?
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when it’s release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property or safety.

5. Where do we store personal data?
Any personal data that we store is not transferred outside the EU.

6. How do we protect personal data?
Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect personal data relating to you, we cannot guarantee the security of such data transmitted to the Website; any transmission is at your own risk. Once we have received personal data relating to you, we use strict procedures and security features to try to prevent unauthorised access.

7. Your rights
You have the right to access personal data held relating to you. To protect your privacy, we may take steps to verify your identity before taking any action in response to any request. You will not have to pay a fee to access personal information relating to you (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. We also want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove any information you think is inaccurate.

Requests in this section should be sent by email or by writing to us using the contact details set out at the end of this policy.

We will only use your details to get in touch regarding any queries you may have and we will not send you any marketing correspondence without your consent.

If you have a concern about the way we are collecting or using your personal information, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.

8. Changes to this policy
Ebbon-Dacs Ltd reviews and amends its privacy policy from time to time. Any changes we make to this policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this policy. The new terms may be displayed on-screen and you may be required to read and accept them to continue your use of the Website.

9. Contacting Us
If there are any questions regarding this privacy policy, you may contact us using the information below.

Ebbon-Dacs Ltd
Wootton Business Park
Besselsleigh Road
OX13 6FD

Email: info@ebbon-dacs.com

Phone: +44 (0) 1865 329300

Terms and Conditions of Use

Last updated [24th May 2018]

These terms of use apply to www.ebbon-dacs.com, and all other web sites maintained by Ebbon-Dacs Ltd. By using the site, you agree to be bound by these terms and conditions and you agree for a member of staff to get in touch with you regarding any questions and to provide more information to you using your contact details. If you do not agree to these terms of use, you must not use the site.

Ebbon-Dacs Ltd strives to see to it that the content of these websites is up-to-date and accurate. However, no warranty or guarantee of completeness, accuracy, up-to-dateness, or constant availability is given with respect to these websites. Ebbon-Dacs Ltd may – at any time, without notice, and at its discretion – change the content of its websites or discontinue them entirely. Ebbon-Dacs Ltd is under no obligation to keep the contents of these websites current and up-to-date at all times. Unless expressly permitted, you may not copy or distribute any content from this site. As long as you comply with these terms, Ebbon-Dacs Ltd grants you limited license to access and make reasonable use of this site and its content.

All rights of Ebbon-Dacs Ltd and of third parties under intellectual property law, including without limitation the laws of copyright, names, and trademarks, shall be respected when using the websites of Ebbon-Dacs Ltd. The protection of such laws extends without limitation to the images, music, and trademarks used by Ebbon-Dacs Ltd. No grant of any license or other right of use shall be inferred from the accessibility of the websites of Ebbon-Dacs Ltd. All improper use of the websites of Ebbon-Dacs Ltd is prohibited.

Ebbon-Dacs Tax Strategy

Last updated [29th November 2019]

Purpose and Introduction
This Tax Strategy sets out Ebbon-Dacs Limited’s (‘Ebbon-Dacs’) approach to tax and satisfies the requirement to publish its tax strategy under Schedule 19 of the Finance Act 2016.

This Tax Strategy applies to the year ended 30 November 2019 and specifically applies to Ebbon-Dacs, its subsidiary Licence Check Limited and its sister company Ambit Technology Limited.

As a business, Ebbon-Dacs provides hosted, web based technology solutions to the automotive contract hire and leasing community. All our sites are located geographically in the UK with our customer base primarily within the UK.

Ebbon-Dacs principal activities include the provision of electronic business solutions to the automobile industry whilst Ambit is developing and marketing a mobile application that companies can use to manage their workplace vehicles and drivers. Licence Check provides a real time driving licence checking service using the DVLA’s Access to Driver Data service.

At Ebbon-Dacs, we take our commitment to ethical behaviour very seriously, and this is set out within our Code of Ethics (click here).  This Code of Ethics sets out our values that support “our employees, in accordance to his or her judgement and sense of responsibility, to seek and take the correct decision in any given situation, in accordance with the laws and regulations applicable in the countries in which the company operates and the social, societal and environmental commitments under taken.”

Our Tax Strategy was reviewed at the date of approval of 22 November 2019 and will continue to be reviewed annually. Ebbon-Dacs has historically operated under the principles as set out below, and we are committed to the ongoing delivery of this Tax Strategy throughout the business.

The principles of our Tax Strategy align to our Code of Ethics and in this regard, our key principles are focused on:

  1. Our commitment to act in accordance with all applicable tax laws and regulations
  2. Ensuring all our tax planning is aligned to commercial and economic activity
  3. Maintaining a strong tax governance framework focused on the early identification and management of tax risk
  4. Having a low appetite for tax risk and working with tax authorities in an open and collaborative manner to achieve certainty wherever possible

Risk Management and Governance principles
Overall accountability of Ebbon-Dacs’ tax affairs sits with the Board and this is based on effective governance and oversight, clear escalation mechanisms and a focus on risk management and transparency.  This includes procedures in how tax risk is managed and escalated to the Board on a quarterly basis.

Day to day management of Ebbon-Dacs’ tax affairs is within the remit of the Finance Director who reports directly to the Board.  In this regard, the Finance Director is responsible for ensuring that tax risk issues are identified across the business and how these are responded to.  In the UK, this includes the identification, assessment and management of tax risks in compliance with the Senior Accounting Officer requirements.

In meeting our tax compliance and reporting obligations, Ebbon-Dacs aims to apply diligent professional care and judgement in meeting these requirements.  Specifically, Ebbon-Dacs has an internal control framework relating to its tax compliance processes.  This includes the management of tax risk through systems and controls such as segregation of duties, initial and second levels of review and reconciliations back to underlying systems. These are reviewed additionally as part of our SAO procedures.

Ebbon-Dacs does not tolerate tax evasion or the facilitation of tax evasion.  Following the introduction of the new Corporate Criminal Offence of Failure to Prevent the Facilitation of Tax Evasion legislation, which came into force on 30 September 2017 as part of the Criminal Offences Act 2017, Ebbon-Dacs seeks to apply appropriate procedures and controls to prevent any person acting on its behalf from facilitating tax evasion.

Tax Planning principles
Ebbon-Dacs has a low risk appetite.  In relation to tax planning, this means we seek to only engage in tax planning that reflects our business and our commercial strategy, and which does not lead to an abusive result.

We appreciate that tax law and regulation can be open to interpretation and where any uncertainty exists, we seek advice from external advisors as appropriate.  We will also seek advice when responding to tax incentives and exemptions to ensure we apply these legitimately and that they align to the intentions of government as well as our own commercial activities.

Our principles in regards to our relationships with tax authoritie
We seek to build and maintain strong collaborative and open relationships with tax authorities.  This means we aim to update HMRC on a regular basis about developments in our business, including when there are any significant business events.   We also see benefit in reaching out to HMRC in relation to areas of particular tax complexity or where there may be interpretations of tax law.

Specifically, in meeting these objectives in how we work with HMRC, we seek to maintain regular contact with our CCM.

Approved by the Board on 22 November 2019


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Company Reg: 0722865